After all the planning methods you have done earlier, you and your team should have an idea about what the team wants to do about the project or activity. Now, it’s time to consolidate and structure the planning. Previously, you had to try to imagine and picture your project, but now you have to think of the project’s every detail, so you can make a complete preparation for it. Why? It is so that your team will not fight each other when somebody forgets to do something.
Person in Charge (PIC)
An action plan must state specifically who is in charge. Don’t put the name of a team or department put an exact name. Students like to push responsibility, especially among the ‘talkers’. It’s okay to re-delegate work between members, if the whole team has good synergy. But determining PIC in advance is god to create a sense of responsibility and accountability. As you a lot of A**h*les in university do activities because of merits and etc, they don’t want to learn. They are not sincere, which makes them lazy and want to cut corners. So, assigning a PIC sends them a message that slacking off is intolerable.
An action plan does not only show one person’s job, but also everybody’s job. So that everyone in the team can see what another person’s job is. In this way, nobody can give excuses, “I have so many work la…” bla bla bla. Attitude Problem. Also, the members can how their role interacts with other members and create strategies. For example, protocol PIC needs to coordinate with floor manager of a theatrical event.
Detailed and Specific
The more detailed and specific the instruction the better it is. For example, if you assign someone with the registration counter, don’t just stop there. List down, the entire small task needed to do for the counter. Like a checklist, find a table, pens and paper, Registration list and etc. Some idiots in uni are like robots; don’t know how to think, like bookworm only. SO give them as much info as possible so that they won’t use the excuse, “You never told me, ma…” Attitude Problem.
Have a deadline. Make sure that your people know by when a job should be finished. When you put a deadline in the action plan, please give ample time just in case anything bad happens. Don’t be flexible about the deadline with your teammates. You can be flexible when you still have time, when the project is far away. Let your team mates choose their deadline at the start of the project, but make sure they follow it. A proper expectation setting should be able to let the leader know what the deadline that is acceptable for team mates is. One week deadline, after the date you have given them the job should be the minimum time you should give them.
And after all this is said, PLEASE PUT IN ON PAPER!!! Put it in word or excel and print. Post it on the wall. Email it. Make sure that your team sees how serious you are. Tell them to watch the action plan. Re-enforce that this is how the plan will go. Make them depend on the action plan. Have you seen your colleges or MPP’s vision and mission? Useless, and just for show. They failed because they failed to communicate its importance to their constituents, the students. You need to do that to your team. Because a paper is a paper but what you and your team’s effort that you had put in will create the faith and belief in the planning, will make the action plan a success. Something your team will refer, use to resolve conflict and coordinate their work. This is the objective of an action plan. Be. You.
PS: I will give and example of an action plan, in my planning guide that im doing...